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Equip your team with the skills to master SAP Business ByDesign (SAP ByD) through Optima’s expert training services. Whether your staff are new to SAP ByD or seeking advanced insights, our tailored training covers all 39 business scenarios, empowering users across your organisation. Our SAP Business ByDesign Training includes: • Role-based learning tailored to specific job functions such as finance, procurement, sales, supply chain, and project management. • Hands-on, instructor-led sessions and flexible delivery via live virtual classes or onsite workshops to match diverse learning needs. • Practical exercises focused on core processes, system navigation, and real-world scenarios for deep understanding and application. • Comprehensive coverage of essential modules such as CRM, financials, analytics, and master data management. Why choose Optima for your SAP ByDesign Training? • Experienced consultants with real-world SAP Business ByDesign expertise lead every session. • Flexible training delivery designed to fit your organisation’s unique requirements and user roles. • Personalized content to maximize learning effectiveness and user adoption. • Dedicated learner support to ensure knowledge retention and practical application post-training. Unlock your team’s full potential and maximise your SAP Business ByDesign investment. Contact Optima today to discuss a customised training programme that drives user adoption and operational excellence.

Experience a seamless and successful ERP transition with Optima, your expert SAP Business ByDesign implementation partner. As trusted SAP Business ByDesign consultants, we guide your business through every phase of the implementation lifecycle, from detailed requirement gathering and solution design to precise system configuration, data migration, testing, and comprehensive Post Go-Live hypercare support. Our proven methodology follows SAP’s Activate framework phases: Prepare, Realize, Verify & Launch, ensuring a structured and efficient project execution tailored to your unique business needs. Whether you are deploying SAP Business ByDesign for the first time or re-implementing after business changes like mergers or acquisitions, Optima’s experienced consultants partner closely with you to minimize disruption, optimize processes, and accelerate time-to-value. Our SAP Business ByDesign Implementation Services Include: • Requirement Analysis & Solution Design: Thorough evaluation of your business processes to architect an SAP ByD system perfectly aligned with your objectives. • System Configuration & Customization: Tailored setup of SAP modules and workflows to maximize your ERP investment and support scalability. • Data Migration & Validation: Support accurate migration of legacy data to SAP ByD, including cleansing, mapping, and rigorous validation to maintain data integrity. • Testing & User Training: End-to-end system testing combined with comprehensive user training sessions and documentation to guarantee readiness and confidence upon launch. • Post Go-Live Hypercare & Support: Focused support during and after go-live, rapidly resolving issues and fine-tuning the system for peak performance. Why Choose Optima as Your SAP Business ByDesign Implementation Partner? • Certified SAP Business ByDesign consultants with deep industry and technical expertise. • Proven project management aligned with SAP Activate methodology to ensure on-time, on-budget delivery. • Commitment to minimizing business disruption while maximizing adoption and ROI. • Personalized support that grows with your evolving business needs. Accelerate your digital transformation journey with Optima’s trusted SAP Business ByDesign implementation services. Connect with our SAP ByD experts today for a consultation and project roadmap tailored to your success.

SAP Cloud ERP (Public Edition), Implementation and Migration from SAP Business ByDesign As your business evolves, your ERP system must adapt. Our SAP Cloud ERP - Public Edition, (formerly SAP S/4HANA Cloud Public Edition) implementation and migration service helps organizations transition smoothly from SAP Business ByDesign to SAP S/4HANA Cloud ERP, supporting a variety of project scenarios: • New Implementation: Deploy SAP Cloud ERP as a fresh ERP platform for businesses migrating from legacy or non-SAP systems. • System Conversion: Upgrade directly from SAP Business ByDesign or other ERP systems to SAP Cloud ERP, preserving core business processes and data. • Landscape Transformation: Consolidate multiple ERP environments or unify regional systems into a single SAP Cloud ERP landscape. With our team of certified SAP Cloud ERP finance and SAP Business ByDesign consultants, we bring dual expertise of both platforms to craft tailored migration strategies that minimize risk and maximize business continuity. We partner closely with your internal teams and system integrators to: • Translate complex business requirements into effective technical solutions • Manage the full migration lifecycle: readiness assessment, data extraction, transformation, upload, and go-live support • Ensure data integrity, streamlined configurations, and optimal system performance • Facilitate change management and user adoption through customized training and hands-on support • Identify and address integration, customization, and project risks proactively • Support two-tier ERP strategies where SAP Business ByDesign and SAP Cloud ERP operate together—for management of headquarters, subsidiaries, or strategic business growth. Whether expanding markets, advancing analytics, or leveraging AI-powered automation, our approach delivers innovation, flexibility, and growth through SAP Cloud ERP. Partner with Optima Cloud Consulting to future-proof your ERP, accelerate digital transformation, and ensure a smooth, successful migration from SAP Business ByDesign to SAP Cloud ERP.

Key Highlights of SAP Business ByDesign—What’s New 26.05 Release Update SAP Business ByDesign is no longer offered to new customers, but SAP continues to support existing customers with quarterly updates that include new features, legal changes and localisation improvements. The May 2026 release update introduces several practical enhancements across supply chain, procurement and analytics. It is officially listed as the SAP Business ByDesign 26.05 What's New May 2026 update. 1. Supply Chain Improvements Better control over Sales Kits Partners and customers can now update the Distribution Percentage of Components in the Sales Kit Definition through PSM. This gives more flexibility when building extensions or automating kit maintenance. More useful Physical Inventory reporting A new Responsible ID field has been added to the Physical Inventory data source. This makes it easier to track who handled each count and improves audit clarity. Cleaner Bill To selection in Purchase Orders The value help for Bill To now shows the most up to date name. This reduces mistakes when creating POs and avoids outdated master data creeping into documents. Updated company names in GSA Company names in Goods and Services Acknowledgment documents have been refreshed to match current master data. 2. Supplier Relationship Management Enhancements New report for List Price and Scale Price A new analytics report is available in the Analytics Data Center. It helps buyers understand pricing tiers and negotiate better with suppliers. Protection against deleting acknowledged schedule lines If a supplier has already acknowledged a replacement schedule line, users can no longer delete it by mistake. This prevents accidental disruption to confirmed supply. Stronger procurement governance PO creation is now blocked for suppliers marked as obsolete or blocked. This avoids compliance issues and stops users from accidentally ordering from the wrong vendor. New approval condition for PO value changes There is now a Net Value Change condition that can trigger approvals when the PO value changes. This gives finance and procurement teams more control over spend. 3. Usability Improvements Registered Products DEXT tool gets two new sheets The data extraction tool now includes: "RegWarranty" sheet that shows multiple warranties assigned through PDI "Contact Person" sheet that supports multiple contacts per registered product This makes service processes easier to manage and improves data quality. 4. Partner and Extensibility Updates IRPA scoping question removed The Intelligent RPA scoping question has been removed from Business Configuration. This avoids confusion for customers who are not using IRPA in ByDesign. 5. Localisation and Legal Compliance Updates The SAP Business ByDesign 26.05 What's New May 2026 update also includes several localisation and legal compliance changes for selected countries. These updates ensure that customers remain aligned with local statutory requirements and continue to operate smoothly in regulated markets. As with every quarterly release, SAP delivers both minor and country‑specific adjustments that keep ByDesign compliant and up to date for global operations. 6. What This Means for Customers This release is all about tightening the small things that matter in daily operations. Here is what customers will notice: Fewer errors in procurement and supply chain processes Better reporting and more reliable analytics Cleaner master data usage More flexibility for partners building extensions Stronger governance and approval control These improvements may look small on paper, but they add up to smoother processes and fewer operational headaches. 7. Optima Cloud Consulting View: SAP Business ByDesign What's New May 2026 update 26.05 release For most customers, the quick wins from SAP Business ByDesign Release 26.05 are: Review PO approval rules to take advantage of the new Net Value Change condition Update procurement governance to reflect the new supplier blocking behaviour Refresh analytics dashboards to include the new Physical Inventory and pricing fields Check partner extensions to see if the new PSM write‑access can simplify custom logic This is a steady, practical release that strengthens the reliability of ByDesign without introducing disruption. Learn more on the SAP Help Portal

SAP Business ByDesign - What's New 26.02 Release Update SAP Business ByDesign 26.02 delivers a meaningful upgrade to the customer support experience, introduces new extensibility options, and strengthens core business processes. As part of the SAP Business ByDesign 26.02 What’s New update , the standout enhancement is the redesigned Built‑In Support experience, now fully aligned with SAP for Me and SAP’s broader Cloud ERP support model. Top 3 benefits for customers: Faster, clearer support resolution through a modernised Built‑In Support interface Better extensibility  with new PSM‑enabled fields, including updates to the Transportation Lane Improved consistency  with SAP’s cloud roadmap, especially around support, analytics, and integration touchpoints A Modern, Unified Built‑In Support Experience The biggest change in SAP Business ByDesign 26.02 is the next‑generation Built‑In Support (BIS). SAP has redesigned the support experience to match what customers already see in S/4HANA Cloud and other SAP cloud products, creating a unified and modern support model. What’s new in Built‑In Support? A cleaner, modern UI inside your ByDesign tenant Full integration with SAP for Me for seamless switching A unified support model across SAP Cloud ERP Flexible case management: Create and track cases inside ByDesign Manage everything centrally in SAP for Me Move between both without losing context Better transparency with clearer case history, attachments, and communication threads Why this matters This is a major quality‑of‑life improvement. Customers get faster answers, key users get better governance, and partners get a more predictable support workflow. SAP Business ByDesign 26.02 What’s New: Functional Enhancements Across Core Business Areas SAP continues to refine ByDesign with targeted improvements that make everyday operations smoother. Supply Chain Management New PSM read‑release fields added to the Transportation Lane Better access to logistics and sourcing data for integrations Stronger automation potential for partners and customers These updates form an important part of the SAP Business ByDesign 26.02 What’s New  enhancements for logistics and sourcing. Finance & Controlling While this release is not finance‑heavy, SAP has aligned ByDesign more closely with SAP Cloud ERP innovations: Improved consistency with S/4HANA Cloud reporting structures Better integration points for analytics and liquidity planning Platform & Extensibility Additional PSM and API updates Cleaner data structures for reporting and integration More flexibility for partner‑built extensions New APPLICATION_LOG  fields exposed in the Public Solution Model for custom analytics Together, these improvements strengthen the extensibility pillar of the SAP Business ByDesign 26.02 What’s New  release. Alignment with SAP’s Cloud ERP Strategy SAP is clearly positioning ByDesign as a stable, mid‑market cloud ERP that integrates smoothly with the wider SAP ecosystem. Strategic signals from this release: Built‑In Support now mirrors S/4HANA Cloud and SuccessFactors SAP for Me becomes the central cockpit for lifecycle and support Extensibility updates ensure ByDesign remains integration‑friendly SAP continues to invest in consistency rather than disruptive change This is reassuring for customers who value continuity and long‑term stability. What This Means for End Users A simpler, more intuitive support experience Faster case creation and tracking Clearer communication with SAP Support A consistent experience across SAP cloud products What This Means for Key Users & Administrators Reduced admin overhead Better governance through SAP for Me More predictable support workflows Improved integration options via new PSM fields What This Means for Partners & Consultants For partners, SAP Business ByDesign Release 26.02 brings: More efficient support processes Cleaner integration design Better reporting alignment with SAP’s cloud roadmap Faster troubleshooting and escalation Final Thoughts on SAP Business ByDesign 26.02 What’s New SAP Business ByDesign 26.02 is a strategically important release. The new Built‑In Support experience alone delivers immediate value for every customer, while the incremental enhancements across Supply Chain, Finance, and Platform Services strengthen ByDesign’s position as a reliable, cloud‑native ERP for mid‑market organisations. Optima Cloud Consulting will continue to analyse each release and provide clear, practical guidance to help customers maximise their SAP investment. Learn more on the SAP Help Portal

E-Invoicing Mandates with SAP Business ByDesign Complying with Global E-Invoicing Mandates, with solutions for SAP Business ByDesign As digital transformation reshapes global commerce, electronic invoicing (e-invoicing) is now a legal requirement in many countries. Governments enforce e-invoicing mandates to reduce fraud, boost tax collection, and streamline business processes. For companies operating internationally or in countries with active or upcoming mandates; compliance is essential to avoid penalties and gain process efficiency. This blog outlines the evolving landscape of e-invoicing mandates, highlights key compliance models, and shows how SAP Business ByDesign helps businesses meet local requirements, even as rules change. Understanding Global E-Invoicing Mandates E-invoicing  is the electronic creation, exchange, and processing of invoices in a structured digital format that can be automatically checked and validated by tax authorities. Mandates Active in 130+ Countries:  Including Brazil, Italy, India, Mexico, France, Poland, South Korea, Saudi Arabia, and nearly all EU members. Mandate Variants:  Rules vary by country; scope (B2B, B2G, B2C), required formats (UBL, XML, PEPPOL), and compliance models. Common Compliance Models Clearance Model:  Invoices are sent to the tax authority for real-time validation before being sent to customers (e.g., Italy, Brazil). Post-Audit Model:  Businesses exchange invoices directly but must keep detailed audit records for authorities (common in parts of Europe). Continuous Transaction Controls (CTC):  Real-time reporting with validation (e.g., Mexico, and coming EU updates). The regulatory focus has expanded in recent years; from government contracts (B2G) to now cover private sector transactions (B2B), with mandates and deadlines evolving rapidly. E-Invoicing Compliance Challenges Regulatory Complexity:  Every jurisdiction enforces unique invoice formats, tax rules, signatures, and deadlines. Integration Needs:  Synchronizing ERP, tax authority platforms, and third-party solutions calls for strong data transformation and reliable connectivity. Audit and Security:  Businesses must maintain tamper-proof records and be prepared for audits, all while ensuring data privacy and confidentiality. How SAP Business ByDesign Supports E-Invoicing Compliance SAP Business ByDesign is a cloud ERP solution for small to midsize businesses and subsidiaries. It offers e-invoicing capabilities/mandates for a few localized countries to help meet country-specific e-Invoicing requirements. In regions without direct localization, it integrates with trusted third-party solutions and add-ons to meet evolving mandates. This flexible approach ensures continuous, scalable compliance across diverse markets. Key Features Flexible XML Invoice Transformations:  Supports custom XML and XSLT mappings for country-specific schemas (e.g., UBL, PEPPOL BIS). Can also handle receiving and processing incoming e-invoices for validation and integration. Web Services Integration:  Enables real-time or batch invoice submissions to clearance platforms or validation hubs, supporting all major e-invoicing models. Third-Party Solution Integration:  Compatible with leading third-party compliance providers when local legal requirements call for external certification or connectivity. Multi-Country and Multi-Legal Entity Support:  Manage multiple formats, tax rules, and compliance requirements from one system. Automation and Error Reduction:  Automates invoice generation, validation, and delivery for faster, more accurate invoicing. Archiving and Audit Trails:  Invoices are securely archived to meet legal retention periods, with comprehensive logs for audits. Compliance Updates:  SAP updates fully localised countries, with country-specific compliance content to meet new legal changes. Benefits of Using SAP Business ByDesign for E-Invoicing Regulatory Compliance: Maintain alignment with evolving e-invoicing mandates across multiple countries, helping reduce the risk of rejected invoices, tax penalties, and compliance breaches by leveraging SAP’s updates for fully localised countries. Operational Efficiency: Automate and streamline your invoicing workflows to minimize manual data entry and errors, accelerate invoice processing, and improve cash flow and payment cycles. Seamless Integration: SAP Business ByDesign connects with tax authority platforms through certified and approved third-party agencies and e-invoicing solutions via web services. Because local e-invoicing rules vary widely, many businesses use trusted partners or middleware alongside ByDesign to ensure smooth, compliant invoice processing across regions. Scalability and Flexibility: Benefit from SAP Business ByDesign’s scalable cloud architecture that supports business growth and adapts quickly to new or changing regulatory requirements, plus flexible XML/XSLT transformation capabilities. Global Reach with Local Adaptation: Leverage built-in support for localized e-invoicing mandates in key countries, combined with third-party integrations for regions without native localization, facilitating compliant operations in multiple markets while maintaining centralized control.   E-Invoicing Implementation: Implementing e-invoicing with SAP Business ByDesign typically involves these key steps to ensure compliance and efficiency: Configure e-invoicing and integrations:  Set up country-specific features and connect with tax authorities via third-party providers as needed. Customize invoice templates:  Adapt layouts and formats to meet local rules. Scope and configure incoming invoices:  Handle manual and electronic invoices with XSLT transformations. Testing support:  Assist with test scenarios and validations before go-live. Documentation and training:  Provide clear guides and train your team. Go-live transition:  Manage smooth switch-over to live environment. Post go-live support:  Offer dedicated help to resolve issues and optimize processes. This structured approach ensures a smooth, compliant, and reliable e-invoicing rollout tailored to your business. Conclusion E-invoicing mandates have become a critical part of doing business worldwide, and the rules continue to evolve from country to country. SAP Business ByDesign offers integrated compliance tools, XML customization, web service connectivity, and trusted partner integrations to help organizations align with these local requirements.   Because each business and jurisdiction operates differently, the most effective setup is one that is configured to your specific operational, legal, and technical landscape. Navigating e-invoicing mandates can be complex, but a well-designed SAP Business ByDesign environment can provide a streamlined, scalable foundation for staying compliant and efficient as regulations change over time.

Explore SAP Business ByDesign features and industry solutions in finance, CRM, supply chain, projects, and HR—supported by Optima Cloud Consulting UK & Europe SAP Business ByDesign Features and Industry Solutions SAP Business ByDesign® is a scalable cloud ERP solution designed for small and medium-sized businesses. It integrates core business functions including finance, CRM, supply chain, project management, and HR into one secure cloud platform. This page explores SAP Business ByDesign features and industry-specific solutions that help UK and European SMBs streamline operations, improve visibility, and scale with confidence, supported by Optima Cloud Consulting. Features and Benefits of SAP Business ByDesign SAP Business ByDesign offers a comprehensive suite of features designed to help small and medium-sized businesses manage core operations with precision and agility. From finance and CRM to supply chain, project management, and HR, each module delivers real-time insights and process automation to support scalable growth. This section highlights key ERP capabilities and benefits that enable UK and European SMBs to operate more efficiently and make informed decisions. Finance Features SAP Business Bydesign provides real-time snapshot of financial health of your enterprise, allowing you to optimise key tasks and efficiently manage cash flow and liquidity General ledger, Accounts Receivable & Accounts Payable Achieve a thorough understanding of your financial transactions and outstanding balances with both customers and suppliers. This enables effective cash flow management and valuable insights to the overall financial health of your company. Cash flow management Real-time monitoring, forecasting, and effective cash position optimization help make informed decisions to strengthen your company's liquidity and financial stability. Reporting and analytics Gain a thorough understanding of your company’s financial health to enhance planning, budgeting, and trend analysis. Global operations management Manage your global operations more efficiently by overseeing multiple legal entities, in local currencies and accounting principles all in real time. Compliance and governance Ensure compliance with financial regulations and internal policies by implementing internal controls, audit trails, transparency and regular compliance checks. Customer Relationship Management (CRM) Enhance customer engagement through efficient management of your processes across marketing, sales, and service. Marketing Leverage personalized customer information to enhance your campaigns, improve lead generation & qualification, and streamline handover to sales team. Sales Automate your sales force and improve account management, encompassing everything from contact interactions to invoicing. Service Provide your employees with the essential tools and insights to deliver exceptional service and increase customer satisfaction. Supply Chain Management (SCM) Optimizing supply chain performance by aligning demand and supply more effectively and enhancing flexibility to foster better collaboration between customers and suppliers. Product development Expedite market entry and guarantee that product designs fulfil customer requirements. Supply chain management setup Offers a comprehensive overview of your supply networks and layout configurations to enhance supply chain modelling. Planning and control An exception-driven approach to procurement planning and control addresses deviations, enhancing efficiency and decision-making. Manufacturing, warehousing, and logistics Efficient manufacturing, warehousing, and logistics, streamline operations, reduce costs, and enhance product quality. Procurement Offering self-service procurement which empowers employees to save time and costs, using centralised supplier information, and help negotiate better deals. Sourcing Centralize supplier and product data to streamline negotiations, manage contracts efficiently, and enhance supply chain visibility. Purchasing Optimize your company’s purchasing with real-time data, empowering buyers to negotiate better prices and enhance cost efficiency. Project Management Effectively managing projects of any size and complexity, ensuring successful outcomes through comprehensive planning and execution. Project management on any scale Manage diverse projects, including research & development, and marketing efficiently with scalable project management strategies. Project planning and execution Project planning and execution Integrates with other business areas such as human resources, purchasing and finance for efficient resource allocation, cost control, and risk mitigation. Real-time project collaboration and monitoring Boosts visibility, communication, and resource management, ensuring timely and profitable project delivery. Microsoft Teams for SAP Business ByDesign Seamless collaboration and real-time data sharing between SAP Business ByDesign and Microsoft Teams. Human Resources Optimizing HR processes from workforce administration, time & attendance tracking, employee self-service to organization management. Time and labour management Effectively manage time, labour and compensation with centralized data and self-service processes. Workforce administration Administer and carry out employee related tasks, example time tracking, procurement activities, and personal management. Resource management Grant employees and contractors access to integrated knowledge on skills, availability, utilization for both time & labour management and projects. Payroll Simplify payroll processing and leverage interfaces with third-party payroll providers. Industry Solutions Overview SAP Business ByDesign offers industry-specific ERP capabilities tailored to the unique needs of professional services, manufacturing, and wholesale distribution. For service-based firms, it enables real-time project visibility, profitability tracking, and customer lifecycle analysis. Manufacturers benefit from streamlined operations, partner management, and process efficiency. Wholesale distributors gain accurate demand forecasting, supply chain transparency, and unified customer experiences. These sector-focused solutions help SMBs operate smarter, faster, and more profitably, supported by Optima Cloud Consulting’s expertise across UK and European markets. Professional Services Streamline and automate essential processes for Professional Services. Gain real-time insights to client projects and boost value. Analyse customer lifecycle data to tailor service offerings. Assess project and client profitability to achieve portfolio objectives. Manufacturing Real-time view of manufacturing operations. Gain manufacturing process efficiency and improvements. Meet market demand by streamlining channel and partner management. Boost customer satisfaction and loyalty by gaining a comprehensive, 360-degree view of your customers. Wholesale distribution Accurate Demand Forecasting Supply Chain Transparency Cost Reduction & Inventory Optimisation Unified Customer Experience Features and Benifits of ByD Industry Solutions

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Reach out to Optima Cloud Consulting for expert SAP Business ByDesign consultancy, implementation, and support. Contact us via email, live chat, or message form Contact Optima Cloud Consulting We’re Here to Help Whether you require SAP implementation, need expert consulting, or ongoing support - at any stage or scale of your project - our experienced consultants are ready to assist you. Please fill out the form below or email us. We look forward to partnering with you to help your business succeed. Email: info@optimacloudconsulting.com Get in touch First name Last name Email* Company name* Write a message* Submit