Privacy Policy for Optima Cloud Consulting Ltd.

Last updated: 11 September 2025

This Privacy Policy explains how Optima Cloud Consulting Ltd. ("we", "us", or "our") collects, uses, discloses, and safeguards your information when you visit our website https://www.optimacloudconsulting.com. We are committed to protecting your privacy and ensuring transparency in how we handle personal data.

Who we are

Optima Cloud Consulting Ltd. is a UK-based consultancy specializing in Cloud ERP architecture, digital transformation, and business software strategy. We help organizations streamline operations, modernize legacy systems, and implement scalable solutions tailored to their unique workflows.

Our registered office is:
27 Old Gloucester Street, London WC1N 3AX, United Kingdom
Email: info@optimacloudconsulting.com

We act as the data controller for the purposes of the UK GDPR and the Data Protection Act 2018.

What personal data we collect

We may collect and process the following types of personal data:

Name, email address, and contact details
Business information (e.g. company name, job title)
Technical data (e.g. IP address, browser type, device information)
Usage data (e.g. pages visited, time spent on site)
Any information you voluntarily submit via contact forms or email

We do not knowingly collect data from children under 16.

How we collect data

We collect data through:

Direct interactions (e.g. contact forms, email correspondence)
Automated technologies (e.g. cookies, server logs)
Third-party analytics tools (e.g. Google Analytics)

For details on cookies, please refer to our Cookie Policy.

Legal basis for processing

We process personal data under the following lawful bases:

Consent – when you opt in to communications or analytics
Contract – to fulfill services you request
Legal obligation – to comply with applicable laws
Legitimate interests – to improve our website and services

How we use your data

We use your data to:

Respond to enquiries and provide services
Improve website functionality and user experience
Monitor site performance and security
Comply with legal and regulatory obligations

We do not use your data for profiling or automated decision-making.

Sharing your data

We do not sell or rent your personal data. We may share it with:

Service providers who support our website and operations
Legal or regulatory authorities when required by law
Analytics providers (e.g. Google Analytics) for performance monitoring

All third-party processors are contractually bound to protect your data.

International transfers

We primarily store and process personal data within the United Kingdom. We do not routinely transfer personal data outside the UK or European Economic Area (EEA). If such transfers become necessary; for example, to support service delivery or technical operations; we will ensure appropriate safeguards are in place. These may include Standard Contractual Clauses approved by the UK Information Commissioner’s Office or other lawful mechanisms that ensure your data remains protected to UK GDPR standards.

Data retention

We retain personal data only as long as necessary for the purposes outlined in this policy. Retention periods vary depending on the nature of the data and legal obligations.

Your rights under UK GDPR

You have the right to:

Access your personal data
Request correction or deletion
Object to or restrict processing
Withdraw consent at any time
Lodge a complaint with the ICO

To exercise your rights, contact us at info@optimacloudconsulting.com.

Security measures

We implement appropriate technical and organizational measures to safeguard your personal data. These include SSL encryption, access controls, and regular security audits to protect against unauthorized access, disclosure, alteration, or destruction.

However, no method of transmission over the internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee absolute security.

If you have any concerns about the security of your data, please contact us at info@optimacloudconsulting.com.

Changes to this Privacy Policy

For details on acceptable use and legal disclaimers, please refer to our Terms of Use at https://www.optimacloudconsulting.com/terms-of-use

We may update this policy periodically. Changes will be posted on this page with a revised “Last updated” date. We encourage you to review it regularly.

Third-party trademarks

All third-party trademarks, logos, and brand names appearing on this Website are the property of their respective owners. Their inclusion does not imply affiliation, endorsement, or sponsorship by Optima Cloud Consulting Ltd.

Contact us

For any questions or concerns about this Privacy Policy or your personal data, contact:

Optima Cloud Consulting Ltd.
27 Old Gloucester Street, London WC1N 3AX, United Kingdom

Email: info@optimacloudconsulting.com