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SAP Business ByDesign - What's New 25.11 Release Update SAP Business ByDesign 25.11 What's New: Full Release Highlights If you are searching for details about SAP Business ByDesign 25.11 What's New, this article shares a complete breakdown of all release updates. This release brings a wealth of changes to improve automation, compliance, analytics, usability, and partner enablement. Here is a complete breakdown of SAP Business ByDesign 25.11 What's New - this November 2025 update helps you see at a glance what matters for your team. CROSS TOPICS Accessibility:  Employee Responsible is now mandatory for task assignments, highlighted if not filled in, boosting data accuracy. Application Management:  When locking a business user, a confirmation prompt helps prevent accidental lockouts. E-invoice Output:  Customer Invoice allows you to send PDF as an additional output alongside XML (for corporate accounts). DSX Migration Notice:  Pop-up notifies non-China tenants about the Digital Support Experience migration, with a link to the Knowledge Base article for DSX. Attachment Extraction:  A new self-service lets you extract attachments from ByDesign to SAP-managed SharePoint. Bilingual EULA:  Mobile app now provides a bilingual English-Chinese license agreement for users in China. Partner Enablement:  New APPLICATION_LOG fields are exposed in the Public Solution Model for custom analytics. CUSTOMER RELATIONSHIP MANAGEMENT Invoice Merging:  Merge multiple invoice requests even with address differences, simplifying invoicing. Outlook Integration:  Outlook Add-in receives security improvements and is available for download. Service Orders API:  Service Category and Incident Category fields are now available and writable via web service in Service Orders. Price List Analytics:  New data source and analytical report for “Sales Price/Discount List Item Count,” letting teams track item counts in price and discount lists. Customer Quote API:  Additional fields and associations are now writable, improving integrations and reporting. Contract Migration:  Value conversion is now available for “Employee Responsible” and “Contract Administrator” fields during migrations. FINANCIAL MANAGEMENT AP Confirmation:  Accounts Payable Balance Confirmation cut-off date now uses the Invoice document date instead of Posting date. Bank Statements:  CAMT53 processing now handles creditor/debtor IBAN, SWIFT/BIC, and party name fields. Clearing Documents:  Resetting clearing documents is blocked if posting date is in a closed fiscal year, with a relevant error message. Germany DTAZV:  ISO20022 pain.001.001.09 format mandatory after Nov 2026; DTAZV will be deprecated. Germany VAT/CSV:  EC Sales Tax Return CSV now merges country ID and VAT ID, formatted in UTF-8 (no longer ISO-8859-15). Austria ERV-JAb:  New version 4.0 of ERV-JAb year end reporting file, with new tags, deletions, and XML schema. Netherlands Audit File:  NL Audit file updated, reducing data fields from 250 to 90 and improving data quality. US Tax Codes:  New withholding codes for excess golden parachute payments, consent fees, loan syndication, settlement, etc. US Form 1099:  Excess golden parachute payments must now be reported on 1099-NEC, not 1099-MISC. Malaysia/Saint Lucia Tax Numbers:  New tax types including BRN, TIN, STRN, and VAT Registration Number available. SUPPLIER RELATIONSHIP MANAGEMENT Invoice Reporting:  Payment Baseline Date now shown in supplier invoice data sources, supporting payment planning. Template Deletion:  Can’t delete supplier invoice templates linked to unposted invoices; triggers error for data safety. Supplier Quotes:  Requested and Offered Delivery Dates now visible in Supplier Quotes for better supplier negotiations. SUPPLY CHAIN MANAGEMENT Inventory Extraction:  New Stock Type Description field in inventory data extract for better inventory clarity. PO Upload BOT:  Automated Purchase Order Upload BOT now includes an ItemID tag in v1.0.6, keeps item sequence correct. HUMAN RESOURCE MANAGEMENT Leave Approval:  Subject line for approvals triggered by Special Attendance now includes that category, improving manager responses. Expense Attachments:  Data extraction of attachments in Create Expense Report mobile app deprecated in release 2602. Termination Restrictions:  For exited employees, termination date edits can only be performed in the correct section with a clear error message if done incorrectly. PROJECT MANAGEMENT Time Zone:  Enhanced compatibility for Project Stock Orders in UTC+12 (such as NZST), so future-dated transaction errors do not appear. Project Analytics:  Ongoing improvements to analytics, assignment transparency, and time tracking. PARTNER ENABLEMENT APPLICATION_LOG API:  Partners can now access additional actions/fields in APPLICATION_LOG for better analytics and integration. Service Order API Enhancements: Service category/incident category fields now writable for improved partner integration. USABILITY AND STRATEGY Attachment Extraction:  Self-service for extracting attachments to SharePoint now has stage and extract steps, plus overview/reset for failed records. Enablement requires a support case. DSX Feature Notice:  Informational popup after log-in for upcoming built-in support. Legal & Compliance OSS Libraries:  Various upgrades for security and stability, including Outlook Add-in and mobile app technical upgrades.   This release delivers meaningful upgrades for every team and business area. Whether you’re focused on finance, supply chain, compliance, HR, or technical integrations, SAP Business ByDesign 25.11 equips companies with better data, smarter automation, and enhanced security. With these new features, businesses are set to respond faster, reduce errors, and stay agile in an evolving market, all while maintaining robust compliance and usability. Now is the time to explore what's new and unlock greater value from your SAP Business ByDesign solution. Learn more on the SAP Help Portal

Key Highlights of SAP Business ByDesign—What’s New 25.08 Release Update SAP Business ByDesign What's New 25.08 Release Update Explore what’s new in SAP Business ByDesign release update 25.08. This Release Update introduces important enhancements and features designed to improve business efficiency, compliance, and user experience. Key updates effective August 2025 include: Customer Relationship Management Enhanced filtering options for Sales Price Lists and Discount Lists now allow filtering by Price List or Discount List ID, Release Status, Validity Dates, and specific List Type Codes for better data management. Project Management Users can update participant details within the Baseline Project Business Object, enhancing project oversight and collaboration. Supplier Relationship Management The "Cancel Open Quantity" option automatically disables when open quantities reach zero in purchase requests, reducing errors. Detailed Master Data Synchronization information is now accessible in the Application and User Management work center. Supply Chain Management Inventory data sources include a new “Actual Movement Date” column, and enhancements allow extraction of Stock Type, Project ID, and External Stock Indicator for improved inventory tracking. Financial Management – Legal Compliance This release delivers tax compliance features including: A Traceable Payment Method in Italy for marking tax-exempt travel expenses. A new “Representative Indicator” checkbox for VAT declarations in Belgium. Updates to EC Sales Tax Return formats, SEPA ISO20022 standards, and new VAT Return Forms in Germany. New tax number types and withholding tax forms in India, Iraq, Mongolia, Saint Kitts and Nevis, and the US. Human Resource Management Mandatory hiring fields are now clearly highlighted for the US and Germany, and duplicate email detection in workplace contacts has been improved. Mobile App Stability The SAP Business ByDesign mobile app for Android and iOS has been upgraded with the latest libraries to enhance stability and performance. Partner Enablement and Performance New features include multi-file download options with safety confirmation, an upgraded SAPUI5 framework with security patches, and improved project stock order conversion with automated invoice requests. Usability Enhancements Key improvements let users merge multiple invoice requests into a single invoice, use an upgraded Outlook Add-in with enhanced security, and benefit from better error messaging, mandatory field alerts, and region-specific commodity catalogs. Feature Deprecation Notice The release also notes the upcoming deprecation of data extraction from attachments during mobile app expense report creation starting Release 26.02. Conclusion What’s New 25.08 Release Update for SAP Business ByDesign brings comprehensive improvements to help businesses streamline operations, maintain compliance, and improve user experience smoothly. For full details, visit the SAP Help Portal: What’s New in SAP Business ByDesign 25.08 . and Community Blog .

SAP Business ByDesign Implementation Best Practices Implementing SAP Business ByDesign is a transformative step for any growing organisation, but true success hinges on following proven implementation best practices. Whether you’re deploying your first ERP solution or optimising an existing rollout, understanding and applying these principles will help you maximise business value, minimise project risks, and accelerate return on investment. Why Implementation Best Practices Matter A well-structured SAP Business ByDesign implementation ensures: The system is aligned with your real business needs Data, processes, and people transition smoothly Challenges are anticipated and managed proactively Ongoing improvements continue post go-live Following best practices not only reduces headaches, but also creates the foundation for greater efficiency, visibility, and growth. Key Implementation Best Practices for SAP Business ByDesign 1. Define Clear Business Objectives and Scope Begin with a detailed assessment of current processes, pain points, and future goals. Establish measurable objectives for your SAP project and clearly define its scope. This clarity focuses your team’s effort and guides configuration decisions. 2. Engage Stakeholders Early and Often Involve leaders and end-users from all relevant departments. Gathering input from across your organisation ensures the system is designed for real-world needs, drives user acceptance, and helps champion change throughout the business. 3. Select the Right Implementation Partner Work with a consultancy that specialises in SAP Business ByDesign and has SAP Certified Consultants. The right partner brings industry experience, technical expertise, and proven methodologies to guide you through each stage of your ERP journey. 4. Prioritise Data Migration and Quality Clean, accurate data is the backbone of a successful ERP rollout. Audit legacy data, resolve duplicates and errors, and map clean data to ByDesign’s structures before migrating. Test data migration early and often to prevent costly issues. 5. Use Standard Functionality First, Customise Wisely Leverage SAP Business ByDesign’s built-in capabilities to their fullest before pursuing customisations. Custom development should only be considered where genuine unique requirements exist. This keeps future upgrades simple and costs contained. 6. Plan for Change Management, Training, and User Acceptance Testing Change can be disruptive. Mitigate this by running frequent communications campaigns, training sessions, and interactive workshops. Additionally, conduct comprehensive User Acceptance Testing (UAT) with key business users representing different roles and functions. UAT ensures that the system operates as expected in real-world business scenarios, catches issues early, and builds user confidence for go-live. 7. Leverage SAP Best Practice Templates Make use of SAP’s pre-configured best practice business scenarios and templates. These are based on years of industry experience and can help you save time, reduce errors, and ensure regulatory compliance. 8. Comprehensive Documentation and User Guides Document key system configurations, process flows, integration points, and any customisations throughout the project. Develop clear user guides and training materials tailored to different roles within your business. Well-structured documentation is essential for onboarding new joiners efficiently, minimising knowledge loss, and providing ongoing reference for troubleshooting and continuous improvement. 9. Knowledge Transfer and Internal Champions Establish a structured knowledge transfer process with your implementation partner so your internal team understands the rationale behind system configurations, workflows, and custom processes. Train internal champions or “super users” who can support colleagues, act as first points of contact, and help drive process improvement and ongoing adoption within your organisation. 10. Monitor, Review, and Iterate ERP implementation is not a “set and forget” event. Establish key performance indicators, gather user feedback, and regularly review system usage. Be prepared to iterate; continuous improvement is at the heart of ERP value and business agility. Common Pitfalls to Avoid Skipping discovery and process analysis phases Underestimating the time or resource commitment required Over-customising or building complex processes unnecessarily Neglecting user training, support, or documentation after go-live Failing to conduct thorough user acceptance testing (UAT) Insufficient focus on knowledge transfer and documentation Conclusion: Achieve More With SAP Business ByDesign Mastering implementation best practices empowers your business to realise the full benefits of SAP Business ByDesign. By approaching your ERP project strategically, focused on clear objectives, with expert guidance, robust testing, strong documentation, and a commitment to ongoing improvement, you set your company up for sustainable operational excellence and agility as your team and processes evolve. Ready to maximise your SAP Business ByDesign journey? Make best practice the core of your implementation and future-proof your investment for continued business success.

In today’s fast-paced business environment, staying competitive means embracing change and innovation. One of the most powerful ways to achieve this is through digital transformation. I have seen firsthand how companies that adopt the right digital tools and strategies can streamline operations, improve customer experiences, and unlock new growth opportunities. This blog post explores how key digital services can drive success, offering practical insights and actionable advice for businesses looking to thrive in the digital age. Understanding the Role of Key Digital Services in Business Growth Digital services are no longer optional extras; they are essential components of a successful business strategy. These services include cloud computing, data analytics, automation, and enterprise resource planning (ERP) systems, among others. Each plays a vital role in helping businesses operate more efficiently and respond quickly to market changes. For example, cloud-based solutions allow companies to scale their IT resources on demand, reducing costs and improving flexibility. Data analytics tools provide valuable insights into customer behavior and operational performance, enabling smarter decision-making. Automation streamlines repetitive tasks, freeing up staff to focus on higher-value activities. By integrating these key digital services, businesses can create a more agile and responsive organisation. This agility is crucial for adapting to evolving customer expectations and competitive pressures. Digital services powering business growth Exploring Key Digital Services That Transform Operations When I talk about key digital services, I refer to a set of technologies and solutions that collectively enhance business processes. Here are some of the most impactful: Cloud Computing Cloud platforms provide scalable infrastructure and software solutions. They enable remote work, improve collaboration, and reduce the need for costly on-premises hardware. Enterprise Resource Planning (ERP) Systems ERP systems like SAP Business ByDesign integrate core business functions such as finance, supply chain, and human resources into a single platform. This integration improves data accuracy and operational efficiency. Customer Relationship Management (CRM) Tools CRM software helps businesses manage customer interactions, track sales pipelines, and personalise marketing efforts. Data Analytics and Business Intelligence These tools turn raw data into actionable insights, helping businesses identify trends, forecast demand, and optimise performance. Automation and Artificial Intelligence (AI) Automation reduces manual work and errors, while AI can enhance decision-making through predictive analytics and natural language processing. By leveraging these services, businesses can reduce costs, improve productivity, and deliver better customer experiences. Dashboard displaying key performance indicators What is a digital transformation service? A digital transformation service is a specialised offering designed to help businesses adopt and integrate digital technologies into their operations. These services cover a broad range of activities, from strategy development and technology implementation to ongoing support and optimisation. In practice, a digital transformation service provider works closely with a business to understand its unique challenges and goals. They then recommend and deploy solutions that align with these objectives. This might include migrating systems to the cloud, implementing ERP software like SAP Business ByDesign, or automating workflows. The goal is to create a seamless digital ecosystem that enhances efficiency, agility, and innovation. Importantly, these services are not one-size-fits-all; they are tailored to the specific needs of each organisation. For example, a manufacturing company might focus on automating its supply chain, while a retail business might prioritise improving its online customer experience. A trusted digital transformation partner guides businesses through this journey, ensuring technology investments deliver measurable value. Consultant guiding digital transformation strategy How digital transformation services accelerate business success I have observed that businesses embracing digital transformation services gain several competitive advantages: Improved Efficiency : Automating routine tasks and integrating systems reduces errors and speeds up processes. Enhanced Customer Experience : Digital tools enable personalised interactions and faster response times. Data-Driven Decisions : Access to real-time data helps leaders make informed choices. Scalability : Cloud-based solutions allow businesses to grow without major infrastructure investments. Innovation Enablement : Digital platforms support the development of new products and services. To maximise these benefits, businesses should take a strategic approach. This includes: Conducting a thorough assessment of current processes and technology. Defining clear goals for digital transformation. Choosing the right technology partners and solutions. Investing in employee training and change management. Continuously monitoring and refining digital initiatives. By following these steps, companies can ensure their digital transformation efforts deliver lasting success. Embracing the Future with Confidence Digital transformation is not just a trend; it is a fundamental shift in how businesses operate and compete. I encourage organisations to view this journey as an opportunity to reinvent themselves and unlock new potential. If you are considering how to start or accelerate your digital transformation, exploring digital transformation services can be a game-changer. These services provide the expertise and technology needed to navigate complex changes and achieve your business goals. Remember, the right digital strategy combined with the right partners can empower your business to thrive in an increasingly digital world. Embrace the change with confidence and take the first step towards a more agile, efficient, and innovative future.

E-Invoicing Mandates with SAP Business ByDesign Complying with Global E-Invoicing Mandates, with solutions for SAP Business ByDesign As digital transformation reshapes global commerce, electronic invoicing (e-invoicing) is now a legal requirement in many countries. Governments enforce e-invoicing mandates to reduce fraud, boost tax collection, and streamline business processes. For companies operating internationally or in countries with active or upcoming mandates; compliance is essential to avoid penalties and gain process efficiency. This blog outlines the evolving landscape of e-invoicing mandates, highlights key compliance models, and shows how SAP Business ByDesign helps businesses meet local requirements, even as rules change. Understanding Global E-Invoicing Mandates E-invoicing  is the electronic creation, exchange, and processing of invoices in a structured digital format that can be automatically checked and validated by tax authorities. Mandates Active in 130+ Countries:  Including Brazil, Italy, India, Mexico, France, Poland, South Korea, Saudi Arabia, and nearly all EU members. Mandate Variants:  Rules vary by country; scope (B2B, B2G, B2C), required formats (UBL, XML, PEPPOL), and compliance models. Common Compliance Models Clearance Model:  Invoices are sent to the tax authority for real-time validation before being sent to customers (e.g., Italy, Brazil). Post-Audit Model:  Businesses exchange invoices directly but must keep detailed audit records for authorities (common in parts of Europe). Continuous Transaction Controls (CTC):  Real-time reporting with validation (e.g., Mexico, and coming EU updates). The regulatory focus has expanded in recent years; from government contracts (B2G) to now cover private sector transactions (B2B), with mandates and deadlines evolving rapidly. E-Invoicing Compliance Challenges Regulatory Complexity:  Every jurisdiction enforces unique invoice formats, tax rules, signatures, and deadlines. Integration Needs:  Synchronizing ERP, tax authority platforms, and third-party solutions calls for strong data transformation and reliable connectivity. Audit and Security:  Businesses must maintain tamper-proof records and be prepared for audits, all while ensuring data privacy and confidentiality. How SAP Business ByDesign Supports E-Invoicing Compliance SAP Business ByDesign is a cloud ERP solution for small to midsize businesses and subsidiaries. It offers e-invoicing capabilities/mandates for a few localized countries to help meet country-specific e-Invoicing requirements. In regions without direct localization, it integrates with trusted third-party solutions and add-ons to meet evolving mandates. This flexible approach ensures continuous, scalable compliance across diverse markets. Key Features Flexible XML Invoice Transformations:  Supports custom XML and XSLT mappings for country-specific schemas (e.g., UBL, PEPPOL BIS). Can also handle receiving and processing incoming e-invoices for validation and integration. Web Services Integration:  Enables real-time or batch invoice submissions to clearance platforms or validation hubs, supporting all major e-invoicing models. Third-Party Solution Integration:  Compatible with leading third-party compliance providers when local legal requirements call for external certification or connectivity. Multi-Country and Multi-Legal Entity Support:  Manage multiple formats, tax rules, and compliance requirements from one system. Automation and Error Reduction:  Automates invoice generation, validation, and delivery for faster, more accurate invoicing. Archiving and Audit Trails:  Invoices are securely archived to meet legal retention periods, with comprehensive logs for audits. Compliance Updates:  SAP updates fully localised countries, with country-specific compliance content to meet new legal changes. Benefits of Using SAP Business ByDesign for E-Invoicing Regulatory Compliance: Maintain alignment with evolving e-invoicing mandates across multiple countries, helping reduce the risk of rejected invoices, tax penalties, and compliance breaches by leveraging SAP’s updates for fully localised countries. Operational Efficiency: Automate and streamline your invoicing workflows to minimize manual data entry and errors, accelerate invoice processing, and improve cash flow and payment cycles. Seamless Integration: SAP Business ByDesign connects with tax authority platforms through certified and approved third-party agencies and e-invoicing solutions via web services. Because local e-invoicing rules vary widely, many businesses use trusted partners or middleware alongside ByDesign to ensure smooth, compliant invoice processing across regions. Scalability and Flexibility: Benefit from SAP Business ByDesign’s scalable cloud architecture that supports business growth and adapts quickly to new or changing regulatory requirements, plus flexible XML/XSLT transformation capabilities. Global Reach with Local Adaptation: Leverage built-in support for localized e-invoicing mandates in key countries, combined with third-party integrations for regions without native localization, facilitating compliant operations in multiple markets while maintaining centralized control.   E-Invoicing Implementation: Implementing e-invoicing with SAP Business ByDesign typically involves these key steps to ensure compliance and efficiency: Configure e-invoicing and integrations:  Set up country-specific features and connect with tax authorities via third-party providers as needed. Customize invoice templates:  Adapt layouts and formats to meet local rules. Scope and configure incoming invoices:  Handle manual and electronic invoices with XSLT transformations. Testing support:  Assist with test scenarios and validations before go-live. Documentation and training:  Provide clear guides and train your team. Go-live transition:  Manage smooth switch-over to live environment. Post go-live support:  Offer dedicated help to resolve issues and optimize processes. This structured approach ensures a smooth, compliant, and reliable e-invoicing rollout tailored to your business. Conclusion E-Invoicing Mandates are now a critical aspect of operating businesses globally, with country-specific e-invoicing requirements constantly evolving. Success demands more than a robust ERP; you need a flexible solution that can adapt to these mandates as they change.   SAP Business ByDesign supports meeting country-specific e-invoicing requirements with integrated compliance tools, XML customization, web service connectivity, and trusted partner integrations. Because every business and country is different, the most effective approach is always tailored to your unique needs.   Navigating e-invoicing mandates can be complex, but you don’t have to do it alone. Let us know your requirements, and together we’ll identify the right combination of built-in features and trusted partners to help you remain compliant and efficient. Contact us today to discuss your SAP Business ByDesign E-Invoicing Mandates and how to meet every country-specific e-invoicing regulation with confidence.

SAP Certified Consultants for SAP Business ByDesign No matter where you are in your SAP Business ByDesign journey, whether preparing for deployment, navigating an active rollout, or optimizing an established system; having expert guidance makes all the difference. That’s why partnering with Optima Cloud Consulting and our SAP Certified Consultants for SAP Business ByDesign (ByD) gives your business a decisive advantage. With over 13 years of hands-on experience across diverse industries, our SAP Certified Consultants deliver outstanding value through practical expertise, tailored advice, and dedicated support. We help you unlock the full potential of SAP Business ByDesign ERP, ensuring your system is always aligned with your evolving business needs. Explore the Advantages: Strong Foundations for New SAP ByDesign Projects : We guide new implementations with strategic planning and robust configuration, setting you up for success right from the start. Expertise Through Every SAP Business ByDesign Challenge : If you're mid-implementation and facing integration, documentation, UAT, or process design hurdles, our consultants accelerate resolution, reinforce best practices, and help you achieve a smooth Go-Live. Continuous Value for Existing SAP Business ByDesign Users : Already live with SAP ByDesign? Benefit from comprehensive system health checks, audits, targeted customisation, process optimisation, and ongoing improvement support to maximize your return on investment. Ongoing SAP Business ByDesign Support and Consultancy : Our commitment doesn’t stop at Go-Live. Enjoy peace of mind with proactive post-implementation support that keeps your SAP system efficient, secure, and ready to adapt. Ready for Growth and Change with SAP ByDesign Extensibility : As your business expands or when legislation evolves—such as new e-invoicing requirements—our consultants help you utilize SAP Business ByDesign extensibility. Seamlessly integrate new features and maintain compliance without disrupting your operations. The Optima Cloud Consulting Advantage: Choosing  SAP Certified Consultants for SAP Business ByDesign  means you have a partner committed to your long-term success; who can tackle complex technical challenges, anticipate future needs, and keep your business a step ahead. Contact us today and see how we can help your business grow. Whatever stage you’re at in your SAP Business ByDesign journey, and regardless of the size of your requirements, Optima is here to support you every step of the way. Contact us today to get started.

Optimising Your SAP Business ByDesign Implementation In today's fast-changing business environment, having an efficient software solution is crucial for success. SAP Business ByDesign is a cloud-based enterprise resource planning (ERP) tool tailored for small and medium-sized businesses. However, maximizing its potential requires careful planning and execution. This blog post will explore practical strategies for optimising your SAP Business ByDesign implementation to boost performance and efficiency. Understanding SAP Business ByDesign SAP Business ByDesign offers an integrated suite of applications that cover various critical business functions, including finance, human resources, supply chain management, and customer relationship management. It is specifically designed for organizations looking for a scalable solution that can grow alongside them. With its cloud-based architecture, users can access real-time data and analytics, which is vital for informed decision-making. However, to fully utilize these features, companies need to ensure they implement the system effectively. Key Steps in Optimising Your SAP Business ByDesign Implementation 1. Define Your Business Requirements Start with a clear understanding of your business needs. Conduct a detailed analysis of existing processes, pain points, and goals; this will allow you to select the right features in SAP Business ByDesign. Engage teams from different departments to offer their insights. For instance, if the finance department struggles with budgeting, make sure to identify features that help streamline that process. Pinpointing these needs will help you configure the system for your specific goals. 2. Engage with Experienced Partners The complexity of implementation projects makes it essential to have knowledgeable consultants on your side. Choose a partner specializing in SAP Business ByDesign. A good partner will help you align the system with industry best practices. For example, they might guide you in selecting modules like Project Management or Sales force automation, which can significantly streamline operations in your industry. 3. Emphasize Change Management Employee resistance can be a significant hurdle during transitions. A solid change management strategy is essential to ease this resistance. Establish regular training sessions and workshops, clearly communicating the benefits of SAP Business ByDesign. Surveys indicate that companies that invest in change management can enhance user adoption rates by up to 70%. Keeping lines of communication open will help employees feel supported and informed. 4. Customize and Configure Wisely While SAP Business ByDesign provides many built-in features, each business has unique needs. Tailoring the solution to meet your company's requirements is necessary. However, over-customization can complicate updates and maintenance. Focus on configuring essential features, and only customize functionalities where absolutely needed—for example, adjusting inventory management settings to match your specific supply chain. 5. Data Migration and Integration The effectiveness of your SAP Business ByDesign implementation significantly hinges on the quality of your data. An effective data migration plan is vital. Ensure your existing data is clean before migrating. Studies show that accurate data entry can improve reporting accuracy by at least 30%. Also, consider integrating existing systems with SAP Business ByDesign to create a seamless data flow and improve consistency across platforms. 6. Leverage Analytics and Reporting Features SAP Business ByDesign offers powerful analytical tools. Utilize these for real-time insights and reporting to optimise your implementation. Custom dashboards can help track key metrics relevant to your business. For instance, such tools allow sales teams to monitor performance and identify trends efficiently. Providing training on these tools is essential for ensuring your team can leverage them effectively. 7. Monitor and Iterate After implementing the system, continuous monitoring is essential to adapt to evolving business needs. Regularly evaluate system performance and gather user feedback. Be ready to adjust features or processes based on this input. A proactive approach can enhance the value derived from the software and help you stay ahead in a changing market. 8. Foster a Culture of Continuous Improvement Finally, instill a culture of ongoing improvement within your organization. Encourage employees to highlight areas that need enhancement, not just in SAP Business ByDesign, but within everyday processes. Promoting an innovative mindset can help your business remain agile. For instance, teams that suggest efficiency improvements can help save up to 20% on operational costs, allowing you to invest more in other growth areas. Final Thoughts Implementing SAP Business ByDesign demands more than simply upgrading technology; it's about strategically enhancing business performance. By focusing on these key steps - defining requirements, engaging knowledgeable partners, managing change effectively, customizing when necessary, migrating data smartly, leveraging analytics, and fostering a culture of continuous improvement; you can maximize the return on your ERP investment. Though the journey may be complicated, a successful implementation leads to improved operational efficiency, exceptional performance, and a stronger competitive edge. Continuous optimisation is essential, as technology and market demands will always evolve. Stay informed and adaptable to fully harness the capabilities of SAP Business ByDesign. Whatever stage you’re at in your SAP Business ByDesign journey, and no matter how big or small your needs are, if you get stuck or need guidance, Optima is here to help. Contact us today whenever you’re ready.

Key Highlights of SAP Business ByDesign—What’s New 25.02 Release Update We are excited to share the latest SAP Business ByDesign 25.02 Release Update (February 2025 release update) , introducing a series of new key features and enhancements designed to enhance your business processes and elevate user experience throughout your organisation. This blog highlights the most important innovations included in the SAP Business ByDesign 25.02 Release Update and explains how these updates can benefit your company. Key Highlights of SAP Business ByDesign 25.02 Release Update Recent Search Items Displayed: Recent search entries now appear directly in the search input fields across application screens, providing faster access to frequently used functions and data in line with the improvements delivered by the SAP Business ByDesign 25.02 Release Update . Swap Feature in Output Channel Selection: This new feature allows users to quickly swap output channels when applying rules, simplifying and streamlining document management workflows introduced in the SAP Business ByDesign 25.02 Release Update . Enhanced Approval Process Messages: Approval workflows now include Knowledge Base Article (KBA) numbers within information messages, improving transparency and traceability as part of the SAP Business ByDesign 25.02 Release Update . Simplified Customer Feedback Survey Access: Triggering customer feedback surveys requires fewer clicks, making user engagement smoother as outlined in the latest SAP Business ByDesign 25.02 Release Update . PSM Enablement in Customer Contracts: Project System Management (PSM) actions are included within Customer Contracts, enhancing contract management flexibility with this SAP Business ByDesign 25.02 Release Update enhancement. Expanded Filter Parameters for Data Extraction: New filter options for materials and services data extraction improve reporting precision and efficiency, a key enhancement in the SAP Business ByDesign 25.02 Release Update . Localization Updates: This release includes important localization improvements for countries such as France, Germany, Israel, Italy, Japan, New Zealand/Australia, and Sri Lanka, helping ensure compliance and operational effectiveness globally within the SAP Business ByDesign 25.02 Release Update . Upgraded Outlook Add-in: The SAP Business ByDesign 25.02 Release Update includes security patches and fixes for the Outlook Add-in, boosting integration security and reliability. Why Staying Updated with SAP Business ByDesign 25.02 Release Update Matters By integrating the latest features included in the SAP Business ByDesign 25.02 Release Update , your organization can significantly enhance operational efficiency, maintain compliance with evolving industry standards, and improve user engagement. Staying current with the SAP Business ByDesign 25.02 Release Update allows you to fully capitalize on SAP’s ongoing innovations and keep your ERP platform aligned with your evolving business requirements. For a detailed and comprehensive overview of all the new features in the SAP Business ByDesign 25.02 Release Update and their benefits, please consult the official SAP Community blog and documentation . Adopt the latest enhancements of SAP Business ByDesign 25.02 Release Update to maximize the value and performance of your solution by reviewing the comprehensive Help Documentation , which offers in-depth information on this Release Update.

Running SAP Business ByDesign without the right support is like driving a high-performance car without a pit crew. You’ll go far, but not without friction. As a cloud ERP built for growing businesses, ByDesign connects finance, HR, supply chain, and customer management in one system. To keep it running smoothly, expert SAP Business ByDesign system support is essential. Why Good SAP Business ByDesign System Support Matters Even with a user-friendly platform, businesses face challenges. These can include system errors, integration issues, or pressure during month-end closing. A strong support partner helps you: Fix problems quickly Keep the system stable and secure Train your team to use it confidently Stay ahead of SAP updates and new features Focus on your work without chasing technical fixes Office workspace with ERP dashboards What to Expect from a Good Support Partner Beyond fixing issues, a good support partner helps you stay ahead of SAP’s release cycle and evolving features. Here’s what to look for: 1. Incident Management and Troubleshooting Prompt resolution of system errors and user issues is critical. Support teams should provide: Helpdesk access with clear response and resolution times Regular updates in plain language Liaison with SAP to manage tickets and follow-ups Shielding users from technical back-and-forth 2. System Monitoring and Maintenance Proactive monitoring helps identify potential problems before they impact business operations. This includes: Scheduled health checks and usage audits Testing scheduled updates before SAP pushes them to production Help with unposted documents and ledger issues Support during month-end and year-end closing Troubleshooting common issues such as unexpected error messages, delayed task processing, or missing transactional data in reports 3. Integration and Customisation Support Businesses often require custom workflows or assistance with integration with third-party applications: Assistance with custom reports and dashboards Integration with CRM, e-commerce, or logistics platforms Guidance on best practices for extensions Support during integration setup with systems such as SAP Concur and Single Sign-On Advice on using SAP’s latest extension tools 4. Training and Knowledge Sharing Empowering users with knowledge reduces dependency on support and increases productivity. Effective support providers offer: Role-based training for users Access to guides and SAP resources Help planning upgrades and using new features Providing comprehensive documentation when needed User forums and knowledge bases 5. Strategic Consulting Beyond technical support, strategic advice helps businesses align their ERP usage with growth objectives. This may involve: Process optimisation recommendations Roadmaps for system upgrades Advice on adopting new SAP features, localisation tools, and platform enhancements Helping you align technology with business goals By choosing a support partner that covers these areas, businesses can maximise their investment in SAP Business ByDesign. Support Desk personnel monitoring system performance Is SAP Support 24-7? One common question businesses ask is whether SAP support is available around the clock. The answer depends on the support provider and the service level agreement (SLA) in place. SAP itself offers various support packages, but many businesses prefer to work with specialised partners who provide dedicated 24-7 support tailored to their needs. This ensures: Immediate assistance during critical incidents. Reduced downtime and faster recovery. Continuous monitoring to prevent issues. For example, a retail company operating across multiple time zones benefits greatly from 24-7 support, as system issues can arise outside regular business hours. Having access to expert help at any time minimises disruption and maintains customer satisfaction. When evaluating support options, confirm the availability, response times, and escalation procedures to ensure they align with your operational requirements. Support team collaborating in office How to Choose the Right SAP ByDesign Support Partner Selecting the right support partner is a strategic decision that impacts your business continuity and growth. Here are some practical tips to guide your choice: Assess Expertise and Experience Look for partners with proven experience in SAP Business ByDesign implementations and support. Check for certifications, case studies, and client testimonials. Evaluate Service Offerings Ensure the partner provides comprehensive services including incident management, customisation, training, and strategic consulting. Consider Responsiveness and Communication Effective communication is key. Choose a partner who offers clear, timely updates and multiple contact channels. Review Pricing and SLAs Understand the cost structure and service level agreements. Transparent pricing and well-defined SLAs help avoid surprises. By following these guidelines, you can find a support partner that not only resolves issues but also helps you unlock the full potential of SAP Business ByDesign. Leveraging SAP Business ByDesign support for Business Growth To truly benefit from SAP Business ByDesign, ongoing support is essential. Explore SAP Business ByDesign support services tailored to your business needs. Such support ensures your system remains aligned with your evolving goals, enabling you to: Automate routine tasks and reduce manual errors. Gain real-time insights for better decision-making. Scale operations smoothly as your business grows. Stay compliant with changing regulations. Innovate with new SAP features and cloud technologies. By partnering with experts who understand your industry and technology, you can focus on what matters most - growing your business confidently. Preparing Your Business for Future Digital Transformation SAP Business ByDesign is more than just an ERP system; it is a foundation for digital transformation. To prepare your business for future challenges and opportunities, consider these steps: Regularly review your system usage to identify areas for improvement. Invest in continuous training to keep your team skilled and adaptable. Stay informed about SAP updates and new functionalities. Collaborate closely with your support partner to align technology with business strategy. Plan for scalability to accommodate growth and market changes. By adopting a proactive approach to system support and digital transformation, your business can maintain agility and competitiveness in a rapidly evolving landscape. Investing in SAP Business ByDesign support is a smart way to protect operations and drive growth. With the right partner, your ERP becomes a launchpad rather than a limitation.